How do I adjust stock for damaged, expired, or lost goods?

When to Use Stock Adjustments

Physical retail inevitably encounters situations where your physical stock count differs from your digital balance — such as broken items in transit, spoiled perishable goods, supplier returns, or physical count corrections.

StoreYug provides a dedicated Adjust Stock tool so you can log these write-offs with formal reasons and keep your financial books accurate.

Step-by-Step Guide

1. Go to Inventory: Click Inventory in the sidebar and click on the product you want to adjust.
2. Click "Adjust": On the variant card, click the Adjust action button (sliders icon).
3. Select Reason for Adjustment: Choose the classification that fits your write-off: Damaged (broken/ruined), Expired (past shelf life), Theft / Loss (missing shrinkage), Returned to Supplier (defective vendor credit), or Store Correction (physical count audit).
4. Select Target Batch (Optional): By default, StoreYug automatically deducts units from your oldest purchase batches (FIFO). If you know the damaged item came from a specific supplier shipment, select that batch from the dropdown to deduct directly from it.
5. Enter Quantity to Deduct: Type the number of physical units being written off (e.g. 2). You cannot deduct more than your current stock.
6. Add Additional Notes (Optional): Include any context (e.g. "Bottle leaked in box #3 during unloading").
7. Click "Save Adjustment": The on-hand quantity decreases immediately, the adjustment reason is permanently logged in the audit ledger, and the loss is accounted for.