Why Track Expense Payment Methods?
When running a retail store or online business, money flows out through multiple channels—cash out of the physical counter drawer, quick UPI payments from a store mobile, net banking transfers from a business bank account, or company credit cards. Recording the exact payment method for every expense ensures you can balance your cash drawer every evening and verify bank statements with ease.
The 5 Supported Payment Methods
StoreYug supports 5 distinct payment channels for recording store outlays:
| Payment Method | Description & Use Cases | Recommended Reference |
|---|---|---|
| Cash | Physical paper currency and coins paid directly from your store cash drawer or petty cash box. | Petty cash voucher number or vendor cash memo number. |
| Bank Transfer | Direct online transfers via NEFT, RTGS, IMPS, or net banking made directly to supplier accounts. | Bank transaction ID or NEFT/IMPS reference code. |
| UPI | Instant mobile payments sent via Google Pay, PhonePe, Paytm, BHIM, or vendor QR codes. | 12-digit UPI reference ID (UTR number). |
| Debit / Credit Card | Payments swiped or tapped using store business debit cards, commercial credit cards, or POS terminals. | Card invoice slip number or last 4 digits of card with approval code. |
| Other | Alternative settlement modes such as physical cheques, demand drafts, store credit, or barters. | Cheque number or custom settlement reference. |
💡 Quick Stats by Payment Method: At the top of your Expenses page, you will find 6 interactive stat cards: Total (Blue), Cash (Green), UPI (Teal), Bank (Purple), Card (Amber), and Other (Slate). You can instantly see the exact Rupee total spent through each channel.
Interactive Stat Filtering
The stat cards at the top of your screen are completely interactive:
- Click on any stat card (for instance, click the UPI card).
- The expense table below will immediately filter to display only expenses paid via UPI.
- To return to your full list of all expenses, simply click the Total stat card or click the active stat card again.
Daily Cash Register Reconciliation
To reconcile your physical counter drawer at the end of each business day:
- Navigate to Expenses in the sidebar.
- Open the filter menu and set the date filter to Today.
- Click the Cash stat card at the top to isolate cash-paid expenses.
- Take your total cash sales for the day, subtract the Cash Expenses total shown on the card, and verify that the remaining balance matches the physical currency count in your drawer.