How do I upload, view, and replace expense receipts?

Why Attach Digital Bills & Receipts?

Paper receipts from retail purchases, delivery couriers, and fuel pumps frequently get misplaced or fade over time. By attaching a digital photo or PDF to every expense record in StoreYug, your business benefits from:

• Permanent Audit Proof: Maintain organized documentation for your accountant and tax auditor.
• Hassle-Free GST Claims: Retain supplier tax invoices showing valid GSTIN numbers to back up Input Tax Credit (ITC) filings.
• Fast Vendor Dispute Resolution: Verify agreed wholesale pricing or invoice dates with a single tap.

Supported File Formats and Limits

StoreYug supports digital documents and photographs up to generous file thresholds:

• Image Files: JPEG, JPG, PNG, WebP, GIF, BMP (up to 15 MB per file). Photos taken directly on smartphone cameras are supported and automatically optimized for smooth viewing.
• PDF Documents: Digital vendor tax invoices and electronic billing PDFs (up to 1 MB per file).

How to Attach a Receipt to a New Expense

1. Open the Add Expense modal.
2. Scroll down to the Receipt Document (Optional) field.
3. Click the file upload field to browse your computer files, or tap it on mobile to take a direct photo or pick an image from your gallery.
4. If you select the wrong file by mistake, click the small clear icon (×) that appears on the right side of the file box to reset the selection.
5. Complete the rest of the expense details and click Save Expense.

Viewing an Attached Receipt

Whenever an expense record includes an attached bill:

1. In the desktop expense table, look at the Actions column on the right. Rows with an attachment display a dedicated document icon (View Receipt). On mobile cards, a dedicated Receipt button appears in the card footer.
2. Click the receipt icon or button.
3. The full-resolution image or PDF will open directly in a new browser tab for inspection, downloading, or printing.

Replacing or Removing an Attached Receipt

If you need to update a receipt or replace a blurry photograph:

1. Locate the expense in your table and click the Edit button (pen icon).
2. In the edit form, look at the receipt section:
   • To replace the receipt with a fresh file, simply select your new document or photo.
   • To remove the existing receipt without adding a replacement, check the Clear current receipt option.
   • To keep the existing receipt untouched, leave the file field blank.
3. Click Update Expense to save your changes.